Setting up your Outlook 2007 or Outlook 2010 client to work with Gmail (IMAP)

If you have a need or preference to receive your Google mail (Gmail) within your Outlook 2007 or Outlook 2010 client, you can do so by performing the steps on this page.

The first step is to sign into your Gmail account and enable the IMAP option from your Web Browser.
Once you are logged into your Gmail account, click the gear icon in the upper-right of the page and select Mail settings from the drop-down list.
Once on the Settings page, click on Forwarding and POP/IMAP.
Under IMAP Access Select Enable IMAP.
Scroll to the bottom of the Mail Settings page and click on Save Changes.

The next step is done from the Windows Control Panel
From Windows, open the Control Panel, and select Mail (32 bit)
Select Show Profiles…

Select Add…
A New Profile window will open.
Give the Profile a Name, such as Gmail, then click OK

Select Manually configure settings or additional server types, then click Next>

Select Internet Email, then click Next>

Under User Information, enter your display name and your Gmail E-mail Address.
Google Apps users should enter your full email address using your registered email domain, e.g. ‘JohnSmith@YourDomain.com.’

Under Server Information enter the information as shown here:
Account Type: select IMAP
Incoming mail server:  imap.gmail.com
Outgoing mail server:  smtp.gmail.com

Under Logon Information:
Your User Name is your Gmail Email address
Enter the Password you use to logon to your Gmail account

Click on More Settings…

Select the Advanced tab. Enter the information as shown here:
Incoming server (IMAP):  993
Use the following type of encrypted connection: Select SSL.
 Outgoing server (SMTP): 587
Use the following type of encrypted connection: Select TLS.

The above ports are the default ports recommended by the Gmail website.  If you have problems sending or receiving email using one or both of these ports, you should go to your ISP’s website or contact them for information on recommended ports for email.

You can also try the Outlook default SMTP port.
Under the Advanced tab:
Outgoing server (SMTP): 25
Use the following type of encrypted connection: Select TLS.

Select the Outgoing Server tab.
Check My outgoing server (SMTP) requires authentication
Select the radio button Use same settings as my incoming mail server.
Click OK

If you have other mail profiles listed as shown here, select Prompt for a profile to be used.
Click OK

Your Outlook should now have a profile that is configured for use with Gmail

Links:
Outlook 2007
Gmail instructions to configure for IMAP
http://mail.google.com/support/bin/answer.py?answer=77689

Outlook 2007
Gmail instructions to configure for POP
http://mail.google.com/support/bin/answer.py?hl=en&answer=86374&from=86373&rd=1

Use Gmail IMAP in Microsoft Outlook 2007
How-To Geek instructions to configure for IMAP
http://www.howtogeek.com/howto/microsoft-office/use-gmail-imap-in-microsoft-outlook-2007/

Add Your Gmail Account to Outlook 2007
How-To Geek instructions to configure for POP
http://www.howtogeek.com/howto/internet/gmail/add-your-gmail-account-to-outlook-2007/

Unable to Enter Text Within the Body of an Email Using Outlook Web Access (OWA)

When accessing your email using Outlook Web Access on an Exchange 2003 mail server, you find you are unable to compose or reply to a message.  Instead of being able to place your cursor in the body of the email message, you see a square with a red “x” in the body of the message.

This problem can occur as a result of a security update applied to the Exchange 2003 Server.  The workstation attempting to access Outlook Webmail does not have the current security update applied.

To resolve this issue:
Connect to your Outlook Web Access (OWA)
From your OWA, click on the “options” in the left Task Pane.

In the right hand frame, under the ‘E-mail Security’ option, select ‘Download’ to install or upgrade the S/MIME Control. This will download the S/MIME add-on.

A ‘Security Warning’ window should pop-up asking  ‘Do you want to run or save this file? Select ‘Run’.
Follow the prompts to complete the installation.

After installing the security update you may be presented with the notification: ‘This website wants to run the following add-on: Microsoft (R) Dynamic HTML Editing Control’.
Right click on the notification and select ‘Run Add-on’ to activate the control

The Red X should be gone and you should now be able to compose an email.

Links:
Implementing Outlook Web Access with the S/MIME Control
http://technet.microsoft.com/en-us/library/aa998939(EXCHG.65).aspx

How to Install the Outlook Web Access S/MIME Control
http://technet.microsoft.com/en-us/library/bb124432(EXCHG.65).aspx

Configure Message Security in OWA 2003
http://www.petri.co.il/configure_message_security_in_owa_2003.htm